If you think back to the first intranets, this was a system that became big in the 90s. Many businesses invested in the intranet in order to upgrade their workplaces for technology and allow colleagues to communicate and complete tasks. But, traditional intranets are not what they used to be. The world has moved on, yet some businesses have not made this transition and are suffering the consequences.
Instead, digital workplaces are transforming businesses and offering many advantages. If you need some convincing, this guide is going to cover why intranets are outdated and how digital workplaces are the way to move forward. So, let’s get started.
What an Outdated Intranet Does
When you have an outdated intranet, this is going to have many disadvantages for your business. Let’s take a look at them.
Provides Old Content
If you have had the same intranet for years, you are likely to have a lot of information and content on here that is no longer relevant. This is something that can slow down your team and mean that they have to sift through a lot of content before they can find what they really need. Instead, new systems, such as a Sharepoint Intranet portal, are preferred for businesses. They allow you to update your system and make sure there is no pointless and old content on there.
Not Suitable for All Devices
Most companies allow remote working situations, which means that some employees can work from home. This could be a hybrid system where you work from home some days a week, and you are in the office for the others. But, the problem is that old intranet systems do not allow for this. In particular, you cannot access them on all types of modern devices, such as tablets and smartphones.
Slow and Clunky
Ultimately, intranets that are outdated and old are not going to be as new and efficient as modern systems. They will be slow to search for information, as well as to load it for your team. Intranets are clunky to use, and employees simply do not like operating them. If this is something they have to do every day, it can affect their morale, as well as their productivity.
The Benefits of a Digital Workplace
So, now that you know what an outdated intranet can do, what does a digital workplace bring to the office? Let’s break it down to see why the investment is worth it.
We all know that the working world is changing. While people used to work in an office five days a week, things are adapting, which means that working from home is popular, as well as having weekend hours. A digital workplace allows flexibility in working arrangements since information and data can be accessed at any time and on any device.
You want things to be as easy as possible for employees to get on with their workload. Thankfully, a digital workplace encourages this since it allows information to be found easily and communication to be better. Productivity enjoys a boost, and tasks can be completed in less time.
You want your team to be able to share information effectively and communicate. This allows teams to work better and smarter. Having a digital workplace means that you can avoid miscommunication that can happen. Instead, sharing information is quick and simple, being accessible to everyone.
Boosts Employee Morale
You always want to make sure that employees are happy with where they work. This way, they can achieve their best and ensure that tasks are completed to the highest ability. But, old intranet is a way to frustrate employees, which affects morale. So, instead, consider a digital workplace, which is designed to be easy to operate. When tasks are easier, employees are happy with their job. Overall, morale improves.